By Laws


Article I.

Section One


The name of this organization shall be Green Gables Croquet Club, Inc.

Section Two

MISSION STATEMENT

The main purpose of this club shall be to educate and stimulate members in the game of Croquet by interplay and tournaments and by any other means as shall be expedient and proper for such purposes.


Section Three


Croquet courts will be provided and maintained by the club through dues and other raised funds.


Section Four


The principal office of the corporation in the State of New Jersey shall be located in Monmouth or Ocean Counties at a place chosen by the Board of Trustees.

Article II. Members

Section One


Classes of Members:

The Club shall have the following classes of members:


(a) Full Membership: The Board of Trustees may grant full membership to men and women who by payment of appropriate annual dues and such other charges as may be made by the Board of Trustees, shall have unlimited use of the club facilities and possess all privileges of the club subject to rules and regulations promulgated by the Board of Trustees.

(b) Social Membership: A restricted category with eligibility determined by the Board of Trustees. By payment of established Social Membership dues such a member shall be entitled to seasonal dinners and the Annual Awards Banquet.

(c) Summer Membership: a category of renewable annual membership directed to the sponsorship of students, recent graduates and young adults up to age 29 who demonstrate an interest in the sport of croquet. Annual Dues, established by the Board of Trustees, will include unlimited use of club facilities and eligibility to participate in club sanctioned tournaments with payment of tournament fees. Membership will be from May through October and may be renewed upon Board of Trustees approval. Attendance at summer dinners will be permitted with the payment of appropriate charge incidental thereto.

(d) “Emeritus Status”: The Board may grant Emeritus status to a full member to recognize his or her contribution to the club and the sport of croquet.


Section Two.


Election of Members:

Members shall be elected by a majority vote of the full Board of Trustees at a regular or special meeting.

Section Three.

Voting Rights:

Full members shall be entitled to one (1) vote on each matter voted on by the members.

A member in arrears in his/her dues or other charges for more than sixty (60) days may not vote.

Section Four

Termination of Membership:

The Board of Trustees by affirmative vote of a majority of all the members of the Board may suspend or expel a member for cause after an appropriate hearing before the Board of Trustees. The Board of Trustees may suspend or expel a member who is in default for a period of thirty (30) days or more in the payment of dues or other charges .

Section Five.


Resignation:

A member may resign by filing a written resignation with the Secretary, but that shall not relieve the resigning member of the obligation to pay dues, assessments or other charges theretofore accrued and unpaid.

Section Six.


Transfer of Membership:

Membership is not transferable or assignable.

Section Seven.


Membership Applications:

Membership shall be by invitation only. The Membership Committee, utilizing an application form prescribed by the Board of Trustees, shall instruct the sponsor to oversee preparation and signature of the applicant.


Such form is to be presented to the Board of Trustees accompanied by two recommendation letters, one each from a Sponsor and another current member of Green Gables Croquet Club with at least one year membership.


Neither of the letter writers may be members of the Board of Trustees or a member of the Membership Committee.


No member may sponsor more than two (2) applicants each season without written approval by the Board of Trustees.

The Membership Committee shall present the above items, application form and two letters, directly to the Board of Trustees along with their recommendation for or against election for membership.


Article III. Meetings of Members.


Section One.


Annual Meeting:

An Annual Meeting of the members shall be held in September or October of each year in Monmouth or Ocean Counties, New Jersey, on such date and at such time and place as designated by the Board of Trustees.


Section Two.


Special Meeting:

A Special Meeting of club members may be called by the President, the Secretary, at least three (3) Trustees, or members totaling one-third of the total Full Membership of the Club. Notice of the meeting must be given in writing or otherwise at least ten (10) but less than thirty (30) days before the meeting date and must state the date, time and place of the meeting and its purpose.


Section Three


Quorum:

A majority of the members eligible to vote shall constitute a quorum for the Annual Meeting or any Special Meeting, provided the member is present in person or by proxy.


Section Four


Proxies:

A member entitled to vote at any meeting may vote by proxy executed in writing by the member or his duly authorized attorney. Proxies shall only be valid for the specified meeting.


Article IV. Board of Trustees

Section One.

General Power:

The Board of Trustees shall manage the affairs of the Green Gables Croquet Club. Actions of the Board of Trustees shall be by a simple majority. Any program, project or activity that any member wishes to sponsor or promote must have prior approval of the Board of Trustees

Section Two.

Number, Tenure and Qualifications:

The Board of Trustees shall consist of at least five (5) and no more than seven (7) trustees as shall be determined by the Board of Trustees; those Trustees shall be Full Members and elected at the Annual Meeting by a majority of Full Members in good standing. A member and his/her spouse may not be Trustees simultaneously. Each Trustee shall serve a term of three years except that in order to effectuate a rotating board staggering terms of office shall be initially established as follows: one (1) Trustee shall be elected for a term of one (1) year; two (2) Trustees shall be elected for a term of two (2) years; two (2) Trustees shall be elected for a term of three (3) years and in each year thereafter each succeeding Trustee shall be elected for the stated term of three (3) years.


In the event the number of members of the Board of Trustees is increased as provided herein, the spirit of a rotating Board shall be applied to cover such additional members as determined by the Board of Trustees.


A member of the Board of Trustees may serve two (2) consecutive three year terms (six years).


Section Three.

Quorum:

A majority of the Board of Trustees shall constitute a quorum for the transaction of business at any meeting of the Board but if less than a majority of the Trustees is present at said meeting the members present may adjourn the meeting to a date, place and time without further notice.

Section Four.


Vacancy:

A vacancy on the Board of Trustees shall be filled by the affirmative vote of a majority of the remaining Trustees. A Trustee elected to fill a vacancy shall hold office until the next Annual Meeting at which time members shall elect a successor to fll that remaining term.

Section Five.

Compensation:

Trustees shall not receive salaries for fulfilling their duties as a Trustee, but may be indemnified for expenses and costs related to being a Trustee. A Trustee may be compensated for expenses, costs and/or fees that he/she incurs or earns pursuant to any extraordinary services which he/she may perform for the Club.

Section Six.


Member Emeritus:

A retiring trustee who has faithfully served the Board of Trustees and whose experience, knowledge and croquet skills would lend much to the continued successful operation of the Club may be appointed by the Board of Trustees to serve thereon as a Member Emeritus at the will of the Board and without voting rights. The spouse of an emeritus member will not be eligible for membership on the Board of Trustees.

Article IV. Board of Trustees

Section Three.

Quorum:

A majority of the Board of Trustees shall constitute a quorum for the transaction of business at any meeting of the Board but if less than a majority of the Trustees is present at said meeting the members present may adjourn the meeting to a date, place and time without further notice.

Section Four.


Vacancy:

A vacancy on the Board of Trustees shall be filled by the affirmative vote of a majority of the remaining Trustees. A Trustee elected to fill a vacancy shall hold office until the next Annual Meeting at which time members shall elect a successor to fill that remaining term.

Section Five.

Compensation:

Trustees shall not receive salaries for fulfilling their duties as a Trustee, but may be indemnified for expenses and costs related to being a Trustee. A Trustee may be compensated for expenses, costs and/or fees that he/she incurs or earns pursuant to any extraordinary services which he/she may perform for the Club.

Section Six.


Member Emeritus:

A retiring trustee who has faithfully served the Board of Trustees and whose experience, knowledge and croquet skills would lend much to the continued successful operation of the Club may be appointed by the Board of Trustees to serve thereon as a Member Emeritus at the will of the Board and without voting rights. The spouse of an emeritus member will not be eligible for membership on the Board of Trustees.


Article V. Officers


Section One.


Officers:

The Officers of the Corporation shall be President, Vice-President, Secretary, Treasurer and such other officers as the Board may deem necessary. Any two or more offices may be held by the same person, except the offices of President and Secretary. The officers shall be elected annually by the Board of Trustees at the Board’s regular meeting following the club’s Annual Meeting. The Board shall have full and final responsibility for all club matters, regardless of any delegations of authority to others.


Section Two.


President:

The President is the principal executive officer of the corporation and shall in general supervise all business and affairs of the corporation. He/she shall hold the office for no more than three consecutive years and shall preside at all meetings of the members and the Board of Trustees. He/she may sign, with the Secretary or designated officer, any contracts or other instruments the Board of Trustees has authorized to be executed, He/ she shall perform all duties incident to the Office of the President and such other duties as prescribed by the Board of Trustees.


Section Three.


Vice-President:

In the absence or disability of the President, the Vice-President shall perform the duties of the President and when so acting shall have the powers of the President. The Vice-President shall perform such other duties as from time to time are assigned to him/ her by the President or by the Board of Trustees.

Section Four.


Treasurer:

In the absence or disability of the President and the Vice President, the Treasurer shall perform the duties of the President and when so acting shall have the powers of the President. The treasurer shall have custody of all funds and securities of the club, keep regular books of account and submit them, together with all vouchers, receipts, records and other papers to the Trustees for their examination and approval as often as the require, and shall perform all other duties as are incident to such office. In addition, the Treasurer shall prepare for review and approval by the members at an Annual Meeting, an annual Financial Statement, copies of which shall be available to the members at that meeting.


Section Five.


Secretary:

The Secretary shall keep the minutes of meetings of the Board of Trustees, shall see that all notices are duly given, shall be the custodian of club records and of the club seal, shall keep a register of the mailing addresses of each member and in general perform all duties assigned by the President or by the Board of Trustees.

Section Six

An officer elected in accordance with Article V of these By-Laws shall be a member of the Board of Trustees at the time of his or her election. In no event shall an officer serve more than three consecutive one (1) year terms in any one single elected office.


Article VI. Committees

The following committees shall consist of a Chairman and at least two other members appointed by the President and approved by the Board of Trustees. The foregoing shall not apply to the Nominating Committee.

Grounds Committee shall supervise the maintenance of the grounds and all aspects of caring for and maintaining the croquet lawns which include setting up the individual courts for play.


Entertainment Committee: The President may appoint an Entertainment Committee if such a committee is deemed appropriate and necessary and in such case shall be responsible for the entertainment incidental to any and all social events of the club unless otherwise expressly stated herein.


Tournament Committee shall plan and oversee all programs for the summer play of croquet, including club tournaments, mini-tournaments, on-premises professional lessons and all similar events, including all entertainment related to such events.


Invitational Tournament Committee shall plan and oversee any Club Invitational Tournament that may be established by the Board of Trustees and shall be in charge of all play, social events, entertainment and all other related matters.


Membership Committee shall encourage members in good standing to identify suitable applicants for club membership and supply a membership application to the proposed applicant’s sponsor. The sponsor shall oversee the preparation of the application and any supporting documentation as required by these By-Laws. This Committee shall examine the application and supporting documentation and shall inform the Board as to the action recommended to be taken.

If the decision of the Board of Trustees is to reject the application, the sponsor will be so notified by the Membership Committee and no further action will be taken. If the decision of the Board of Trustees is to approve the application, the Membership Committee shall immediately notify all members as to the applicant’s name, residence and sponsor within seven (7) days after approval and request any comments on the pending application be submitted to the Membership Committee. The Membership Committee and the Board of Trustees shall evaluate any such comments from the members.


Florida / Winter Croquet Play Committee shall plan and oversee any tournaments and related festivities that may be held in Palm Beach or elsewhere during the mid-winter season.


Nominating Committee, consisting of five (5) members, none of whom shall be a trustee or his/her spouse, is selected by ballot at the annual meeting after which they shall immediately select a Chairperson. New members of the Nominating Committee shall be elected in the following manner: the standing Committee shall select three (3) members and the Board of Trustees shall select two (2) members to serve on the next succeeding Nominating Committee. None of the selections may be a spouse of a trustee or a spouse of a member of the Nominating Committee.

Within the time frame of at least twenty (20) days prior to the next scheduled annual meeting the Nominating Committee shall submit to the Club Secretary a certificate setting forth its list of consenting nominees to fill vacancies on the Board of Trustees. Upon receipt, the Secretary shall immediately inform members of the names submitted. Members of the Nominating Committee, after serving out their term, along with their spouses, shall be ineligible for reappointment to the Nominating Committee or for election to the Board of Trustees for a minimum of one (1) year.


Nominations for the Office of Trustee and/or membership on the Nominating Committee may also be made by written petition signed by at least one-third of the full membership and filed with the Secretary at least fifteen (15) days prior to theAnnual Meeting. Upon receipt of a valid petition the Secretary shall notify the full membership in writing of the nomination(s) within five (5) days.


Additional committees: The Board of Trustees may appoint additional committees at any time at its discretion with such powers and duties as it may choose to assign them.

Article VII. Amendments

The By-Laws of the corporation may be amended, repealed or added to, or new By-Laws may be adopted by the affirmative vote of a majority of the outstanding eligible voters present either in person or by proxy at any meeting of the membership called for that purpose, or by the Board of Trustees. Notice of any such action by the Board of Trustees taken hereunder must be given to the membership in writing within twenty (20) days of such action. Pursuant to the notice the action by the Board of Trustees must be ratified by a majority of the membership at the next Annual Meeting or Special Meeting called for that purpose. Such meeting shall take place within thirty (30) days after notice is given. Amendments to the By-Laws or the repeal thereof as may be proposed by the members may be adopted at any Annual or Special Meeting called for that purpose. Any such amendments or repeal proposed by the membership must be in writing, signed by one-third of the outstanding eligible voters and submitted to the Secretary at least fifteen (15) days before the Annual Meeting or Special Meeting.

Robert's Rules of Order Revised Edition shall govern the proceedings of the club which are not covered in the preceding By-Laws.